ROBUS

All your Data Protection requirements delivered in one place

ROBUS Data Governance

ROBUS, BDO’s proprietary Data Governance System, eliminates costly, siloed and inefficient business processes by centralising, simplifying and then standardising all your Data Protection obligations.

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Crucially link the relationship between your data processing activities and records, giving your organisation a full view of your data risks. Create dynamic Data Protection Impact Assessments with an integrated review cycle. Data subject requests and breach reports relate to the data assets and service providers, strengthening your organisation’s data privacy compliance.

If it is a requirement of the GDPR, it is delivered in ROBUS.

Compliance made simple.

 

ROBUS Key Features:

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Records of Processing Activities

This fundamental step in your journey to data protection compliance, has never been so simple. Within ROBUS, creating and maintaining your record of processing activities (ROPA) is standardised and consistent. ROBUS automates your data governance control framework, by mapping your data to the asset, the supplier and location.

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DSAR Management

Avoid penalties and simplify the intake and fulfilment of data rights requests.

ROBUS data subject access rights (DSAR) functionality manages and records the full lifecycle, from request, proof of authority and identity to fulfilment and approval. ROBUS enables companies to demonstrate compliance under global privacy standards.

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Data Breach Management

Today, building and implementing a holistic and effective data protection strategy is a necessity to offset risk, build customer trust, and avoid major negative impacts on your business.

It is imperative for organisations to develop and maintain their data protection and privacy compliance programmes. While most companies recognise the importance of data protection compliance, they struggle with limited staff, inefficient business processes, fragmented ownership, and the reality of 'eleventh-hour' privacy operations.

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Data Protection Impact Assessment

Data protection regulations instruct organisations to perform data protection assessments to understand the risks and apply mitigations to personal data they use. These assessments are time-consuming, can be costly and nearly impossible to perform at scale.

ROBUS creates dynamic data protection impact assessments with an integrated review cycle and streamlines completion by facilitating collaboration and applying accountability.

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International Data Transfer Assessements

If a new data process, asset, third party or jurisdiction is onboarded at your organisation, ROBUS generates a real time, organisation, and departmental level data privacy notice.

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Service Provider Management

Build a responsible supply chain and reduce reputational risk with ROBUS.

ROBUS drives an organisation to collect, maintain and store - in one place - all regulatory required third party due diligence. ROBUS provides end-to-end compliance by updating, in real-time, a third party’s privacy notice, terms and conditions, contractual clauses and storing contacts with built in data transfer risk assessments.

Ready-made solutions to manage and demonstrate compliance to Data Protection legislation

  • GIVES Insight into data risk and compliance
  • PROVIDES one source of the truth, removing duplication
  • DELIVERS efficiencies and REDUCES COST by eliminating the use of static spreadsheets and Word documents
  • LOGS all the Regulatory records you must keep
  • RECORDS all the Regulatory processes you must perform
  • LINKS the relationships between projects, processes, assets and 3rd party vendors/processor and associated data risks
  • CREATES dynamic data privacy impact assessments (DPIA/PIA) with an integrated review cycle based on regulatory requirements
  • EMBEDS a centralised approach to managing Data Subject Requests
  • STREAMLINES data breach management
  • GIVES the Board a strategic view of data risk exposure
  • ENCOURAGES collaboration and INTEGRATES accountability

This is ROBUS!

ROBUS harnesses the power and stability of the latest technologies, using the information security standards that Microsoft provides to enable your organisation to safely manage data protection, risk, and governance activities.

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Providing Complete Insight into Data Risk and Compliance

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Enabling Resources to be Used Most Effectively

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Helping Deliver a Faster Response to Data Privacy Incidents

Using ROBUS:

  • Siloed and scattered data repositories are managed centrally
  • The inefficiencies and inaccuracies created by spreadsheets in multiple versions of paper-based records such as DPIA’s and privacy notices are prevented
  • Vague accountability and responsibility when there are no clear business processes for decision-making is improved
  • Unmanageable and varied description of risks are standardised
  • Risks of a delayed response time to DSAR and breach management are reduced

What our customers say about ROBUS?

ROBUS Case Studies

ROBUS' team helped us to analyse and streamline the existing data and develop a questionnaire for effective GDPR-compliant identification and data protection work, giving us and our clients confidence in a cloudless future for our collaboration.
Trust CompanyUnited Kingdom
Formalising the approach to handling requests is greatly aided by the programme’s all-in-one operating principle, which entails centralised secure data storage instead of disparate sites. Now employees do not have to search for where a particular file is located, as it can be found simply by logging into ROBUS.
Healthcare providerJersey, Channel Islands
The school successfully used ROBUS to bring together a variety of data processing activities, allowing the management to see the current situation and prioritise continuous.
Independent SchoolJersey, Channel Islands
GDPR compliance enables us to pay close attention to how we source our data. With close monitoring, we can be certain the information we receive comes from real, authentic customers, this helps us drive our business results.
Technology CompanyJersey, Channel Islands

Insights

Description

Our dedicated Data Privacy and technology experts will support your organisation in the seamless implementation and onboarding of ROBUS.

BDO privacy professionals across 100 countries

Our Partners

Partnered with the International Association of Privacy Professionals Accredited Privacy certifications (CIPM/CIPP/CIPPE/CIPT), MS Gold Partner and IAPP


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